Automatically move certain emails to a folder based on an Outlook rule Here are some examples of the top Outlook rules that are most commonly used. You can set up an Outlook rule for all emails from your boss (that’s the condition) but exclude any emails from them that are sent en masse (that is the exception). For example, let’s say you want to flag all emails from your boss for follow-up and send them to a special folder for action, but you only want to do this with emails sent directly to you.

Exceptions: allow you to fine-tune your Outlook rules. Actions: Once a condition is met, Outlook will perform the action without prompting or intervention from the user. Once the condition in the email is identified, the action can be anything, such as forwarding, organizing, deleting, or flagging the email.Ģ. Conditions: based on things such as the sender, words in the email, or the recipient, are used to determine which email receives an action and which does not.Outlook rules are a great way to ensure successful email management. You can create any custom rule based on a condition, apply a specific action and even create exceptions for the rule. There are many examples of Outlook rules. Outlook rules are a great way to stay on top of your emails – they can set up your inbox so it organizes itself! Along with setting up read receipts, Outlook rules can help enhance email communication. You can even use Outlook rules to play a special sound when you receive a certain email or arrange for alerts to be sent to your mobile device. You can also use it to automatically flag or forward emails for follow-up. You can use an Outlook rule to automatically move an email into an inbox based on whether it comes from a particular sender or includes a specific word or phrase. There are a lot of helpful ways to use Outlook rules. What can you do with different rules in Outlook? It can also help you separate the high-priority emails that require action from the information-only emails that can be read later. Organizing your emails in this way prevents you from missing an important email or not reading it on time. For example, you can set up a rule to automatically separate and forward emails from your colleagues, boss, clients, and vendors into separate email folders Outlook rules are used to automatically organize your inbox or to keep you up to date regarding certain important messages. Video tutorial on how to create rules in outlook.Creating an Outlook rule from a template.

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